This article describes the basic technical and application configurations, and recruitment data required at the start of a Talenture IH implementation so that the application can be used meaningfully.
A. Configuration Options
The initial configuration involves setting system setting and options to align with your organization's processes and requirements.
1. Organization Name
Your company name is set in the Talenture IH system options and is used for tagging resumes added from different sources to your database and also in other modules where it may be need to identify your organization.
2. Users and Teams
The following need to be created in the system to allow other users of your team to be able to use the system:
Each recruitment user should have a User Account created in the system. The number of user accounts you can create depends on the number of licenses purchased.
b. Functional Teams
A Functional Team is equivalent to a recruitment team in your organization. Members of such a team work together on a set of Jobs under a manager.
3. Resume Parsing Controls
These settings are done to enable accurate parsing of key candidate details from resumes.
a. Skip EmailIds
Your company's internal emailids are added to the list of email addresses to be ignored when parsing candidate details from resumes. These email-ids may be added by your team in the resume header/footer when forwarding resumes to vendors.
b.Skip Telephone Numbers
Your company's internal phone numbers are added to the list of telephone numbers to be ignored when parsing candidate details from resumes. These phone numbers would be those added by your team in resumes when forwarding resumes to vendors.
c. Skip Names
The names of your team members are added to the list of names to be ignored when parsing candidate details from resumes. These names may be present in the resume header/footer when forwarding resumes to vendors.
5. Resume Forwarding Configuration
This includes the options to automatically generate the following elements when forwarding resumes to vendors from Talenture IH:
a. Header using Company Logo: Your organization’s logo is required to be set in Talenture IH so that this can be automatically included in the header portion of each resume submitted to clients. You need to provide this as a scanned image to us (e.g. .jpg, .gif, .bmp etc.)
b. Footer using Company Contact Details: Your organization’s contact details are required to be set in Talenture IH so that this can be automatically included in the footer portion of each resume forwarded to vendors. You need to provide this either as a scanned image to us (e.g. .jpg, .gif, .bmp etc.) or as plain text.
4. Email Templates
These are pre-defined email formats for common types of messages sent frequently such as messages announcing job openings, interview scheduling emails, request for updated resumes from candidates, etc.
If you have specific email formats for such common scenarios then you would need to share samples of these with our implementation team so that these can be set up in Talenture IH.
B. Business Relationships Data: Contacts and Vendors
You should add Contacts and Vendors so that recruitment process can be carried out properly.
These records can be added manually, or can be added in bulk by using Import from XLS/CSV feature of the product.
C. Candidates and Jobs Data
Candidates can be added to the database using Import from Desktop, and Import from XLS/CSV features of the product.
Existing Jobs can be imported in bulk by using Import from XLS/CSV feature. Jobs can also be manually created using New Job action in the product.